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HomeMy WebLinkAbout4.0 Conditions of ApprovalIdeo Community Development 10,8 8th Street, Suite 40 1, Glenwood Springs, CO 8 1601 Oflice: 970·945·82 12 Fax: 970·384·3470 MEMORANDUM TO THE FILE DATE: May 20,2013 Glenn Hartmann, Senior Planner ~ FROM: FILE: City of Glenwood Springs Administrative Review SUBJECT: Status of Conditions of Approval The City has provided the following information in response to the conditions of approvals. Condition 2: A copy of the driveway access permit with email confirmation from the County Road and Bridge Department. Condition 3: A site visit was conducted and photo documentation shows improved parking, access driveways, and pathways with a gravel surface, evidence of re-grading and correction of drainage issues, Condition 4: Safety signage and fencing was noted on the site visit. Condition 5: Copies of the City Policies/Permitting for special events (including sanitation), noted by email their use of the 911 emergency phone systems, provided a copy of information on their fencing, and emergency signage has been installed on the site. The Applicant also noted that the frontage on the railroad right-of-way has an existing fence. Condition 6: The Applicant provided a copy of the City's maintenance standards which includes weed control and fencing. Glenn Hartmann From: Sent: To: Subject: Attachments: Tom J. Barnes [tom.barnes@cogs.us] Thursday, May 02,201312:07 PM Glenn Hartmann Park Maintenance Standards Park Maintenance Standards.docx Hi Glenn: I highlighted a number of items that address questions you had during our site inspection. I'll forward the special event info, which is the basis for portable toilets and trash. Also, regarding emergency communication, cell phone use is the dominant resource in all our park areas, with the call to 911 being critical to the dispatch of the appropriate emergency assistance. 1'K 8","', (JPRP City of Glenwood Springs, CO Parks & Recreation Director 970-384-6315 -970-309-5824 Il"F eople rarel~ succeed unless the,:! have ~un in what the,Y are doing." "'" 'Andrew Carnegie 1 Purpose City of Glenwood Springs Parks and Recreation Department Parks and Cemetery Division Maintenance Standards This manual of park and cemetery maintenance standards has been developed to serve as a general guide to indicate the frequency of maintenance or intent for city parks, cemeteries, facilities and related properties. Efforts are ongoing to balance requests for increases in service areas with resource availability and concerns for safety. Staffing Current department staff consists of one superintendent, six full time employees and a summer seasonal staff of potentially twelve people. Many of the summer seasonal staff works less than a full 40 hour week. Seasonal employment begins with a few employees in April, full staff in June and reduces to zero in October. Turf care Ball Fields, cemetery and playground areas: Priority areas are the high use athletic fields and the cemetery, particularly the time leading up to Memorial Day, July 4th holiday and Labor Day. Grass is to 4 inches once every five working days or more frequent, depending upon grass growth. Fertilizer is applied in fall and spring as directed by soil analysis. Aerate sports fields a minimum of twice per year. Use weed control measures as needed. Paint field lines weekly during the competition season. Irrigation frequency follows rainfall, temperature, seasonal length and demands of plant material. Disposal of leaves is accomplished with on site mulching in the fall. Some of the grass areas are as follows: Sayre ball field Vogellar ball field Two Rivers ball field Glenwood Park Soccer field Sopris Field Rosebud Cemetery Additional lower priority turf areas 70,000 ft square 33,000 59,000 58,000 157,000 293,000 289,000 City owned open spaces: Areas such as the River Trail, Atkinson Ditch Trail, Glenwood Canyon path, Red Mountain trail, 12'h Street Ditch, Glenwood Canyon by the Vapor Caves, Park East river bank, the path between the airport and Park East, South Canyon and the Community Center path to 8th Street all require infrequent damage repair, sweeping, rock and trash removal, weed control, and graffiti removal. Irrigation operation Approximately 50 systems have back flow prevention devices that must be certified yearly at the time of initiation. System size ranges from multi-acre sites to small drip systems. When the backflow device is protected from freezing, individual systems can begin to be charged with water during the second week of April. Individual sprinkler heads are to be inspected for damage and efficient operation as time allows or when notified of a problem. Additional maintenance will be performed during the course of the irrigation season. Staff must be ready to make prompt repairs resulting from vandalism, pipe failure or other damages. As a result, a large inventory of typical repair parts must be readily available. With a completion goal of the third week of October, all systems need to be purged of water to prevent freeze damage. Infield care Infields utilized for five softball/baseball fields are dragged, watered and lined once per day from mid -April to mid-October based on game schedule and dragged as needed during practice season. Attempts will be made to remove water following rain events during normal staff working hours. Special accommodations can be made for tournaments on weekends given sufficient notification. Snow removal Removal operations begin the same day as accumulations of Yz inch of snow is present. Snow will be removed from bridges, sidewalks, stairs, trails and parking lots by use of a variety of hand tools, equipment and snow melting products. A yearly schedule of weekend staffing will be supplemented with a winter on call schedule to assist in snow removal on weekends and on holidays. Snow removal priority varies with the diversity of equipment in operation and the number of people available on any given day. Removal options include truck mounted plows, hand shoveling, small tractor mounted plows and large snow blowers. Snow removal locations are listed from high to lower priority: Community Center main parking lots and sidewalk access points The pedestrian bridge over the Colorado River parallel with Grand Avenue, the approaching steps and to 6th Street City Hall sidewalks and steps Path from Community Center to 8th Street 7th Street parking lot steps Pedestrian Mall area and 7th Street Restrooms Centennial, Axtel and Sayre Parks; 12th street ditch crossings and the 27th Street Bridge Two Rivers Park and the River Trail Veltus Park Parking lot Veltus Park interior trails Midland A venue sidewalk Devereux Road sidewalk Gregory and Downey Park Donnegan Road sidewalk Sopris Park trail Park East trail Traver Trail path Community Center outlying parking lots Rosebud Cemetery Glenwood Canyon trail Sayre Park parking lots Shelter reservations Reservations made by citizens for the seven park shelters will be posted daily in the morning ofthe appointed day. Group sizes using the shelters typically consist of 50 people and have been as large as several hundred at one event. Removal of trash and inspection of the facility will be made at that time. Restrooms that may be available at that park will be cleaned. Picnic shelter areas power washed monthly. Additional trash containers in the park but not adjacent to the shelter will then be emptied. Dog waste collection bag dispensers are to be replenished as needed. Repair and paint picnic tables as needed. The overall condition of the parks will be assessed as employees are performing daily duties. Restroom Facilities The park system is composed of 6 permanent facilities that are operable in the summer months and shut down for the cold months. Additionally, there is one location that has heat and is operable year round. Parks maintenance staff performs daily inspections for vandalism, graffiti and for cleaning purposes. There are 5 park sites that do not have permanent facilities. These 5 sites utilize multiple portable toilets, rented seasonally, generally from April through October, with contracted service (cleaning and pumping) 2-3 times weekly. Pruning Frequency dictated primarily by species and variety of trees and shrubs. Timing usually scheduled to coincide with low demand periods and staff availability. Street trees trimmed by staff performed from ground positions. Aerial and technical arboreal work is contracted out. Stumps ground out and replacement trees planted as needed by staff. The Urban Forestry Plan will be followed in conjunction with standards set by the International Society of Arborists. Cemetery maintenance Graves are dug by staff as needed and then restoration efforts are put in place. Mowing is to be completed every 5 days. Trim work around each grave stone approximately every 5 days. Irrigation water is applied as needed. Fertilizer and amendments are applied twice per year. Tree trimming is planned for late autumn and winter, performed as needed or scheduled with contractors. Herbicides are applied as needed. Assist with maintenance of hi storic Linwood Cemetery as needed. Floral plantings Downtown flower posts are watered daily from late May through September. Work performed to clean additional flower beds in the spring, to fertilize, remove dead flower heads and repair vandalism as needed. Watering is performed predominately by hand but some irrigation system maintenance is performed as needed. Fall bulb plantings installed where appropriate. Additional municipally owned landscape is generally observed daily with maintenance provided as needed or when notified. Downtown Business District Clean 7th Street restroom daily. Empty the non -contracted trash containers 3 timer per week. Change street pole banners 3 times per year. Flush pedestrian walkway between 71h and Slh Streets once per year. Empty the cigarette receptacles biweekly. Assist with installing holiday decorations in Centennial Park. Remove or mask graffiti as soon as possible. Repair vandalism promptly as needed. Special Events Typical event activities include clean-up from the 41h of July fireworks, cleaning Two Rivers Park following Summer of Jazz events and assisting in the set up for Strawberry Days. Irrigation heads are located for numerous special events during the summer. Efforts are coordinated for soccer camps, car shows and a Farmers Market. Invasive weed control Conduct site inspections and spot spray invasive weeds in accordance with state standards. Additional mowing and trimming is performed at numerous non park locations. Miscellaneous Activities Assist with yearly Christmas tree recycling program. Install and remove holiday lighting in selected locations. Provide partial staffing for ice rink surface maintenance From November through March. Perform site inspections once per week at the white water park. Mow grass and weeds at the Dog Park. Roll up and down tennis court screens at seven courts for the winter and spring. Perform routine playground safety inspections and repairs at six locations Maintain approximately twelve miles of paths and trails for summer use Maintain lighting fixtures relating to athletic, security and parking lots Inspect various locations that have fencing General graffiti and vandalism response APPLICANT INFORMATION EVENT INFORMATION SITE PLAN RECEIVED REQUIREMENTS COMPLETED RECEIVED _ Recreational Special Use Permit Application Name of Applicant -On-Site Contact Park and Recreation Glenwood Splings 100 Wulfsohn Road Glenwood Springs, CO (970) 384-6310; FAX: (970) 945-4128 Phone Number Cell Phone Number Email Company/Organization Address, ________________________________________ ________ _ Name of Event (Type of Event/Activity) Event Date( s) Daily Attendance Hours of Event SetUp Take Down Location( s) of Event Sponsor(s) of the Event Sponsor(s) of the Event Recreational events must submit a detailed site plan identifying the proposed event area. Event cannot prohibit or impede access to public rest rooms, boat ramps, or trail systems. Sponsor is required to provide a detailed site plan with the following information: Parking locations Traffic Control Emergency access Tent/Canopy placement Dumpster locations Vendor parking locations Street Obstruction/Street Closure Temporary fencing Locations of Port-a-Potties Inflatable's/Amusement Rides Plan for parking/traffic control ________________________________ _ Plan for pedestrian crossing -(required paid traffic control person) Company Used, ___________________________________________ _ Does event propose closing or impeding access to any City streets, sidewalks, alleys or parking lot? If so Street Obstruction pennit required ( ) Yes ( ) No Contact Engineering Department; please call (970) 384-6435 COMPLETED _ COMPLETED COMPLETED COMPLETED ENTERTAINMENT FOOD SALES ALCOHOL RECEIVED EVENT SECURITY INSURANCE COVERAGE Open flames will require contact with the City Fire Department (970) 384-6433 Meet with City Fire Department to review fire/safety needs To schedule an appointment call City Fire Department (970) 384-6480. If on-site EMT service needed, this service is at the expense of the sponsor. One (I) 4-yard dumpster is required per five hundred (500) people -required # _ _ One (I) portable toilet is required per two hundred (200) people -required # _ _ CompanyUsed, _____________________ _ For placement ofTent/Canopy/Dumpsters/Port-a-Potties/Temporary fencing! Vendors/Inflatable'sl Amusement Rides required pre-event meeting (10 business days prior to event) with Parks Superintendent at (970) 384-6366. Will there be an admission charge? ( ) Yes ( ) No If yes, list all price categories: Will there be entertainment? ( ) Yes ( )No If yes, list group and scheduled time: Will there be food provided and/or sold? ( ) Yes ( )No If yes, list vendor: Will there be any contracted concessionaries/caters? ( ) Yes ( )No If yes, list name of concessionary/cater: Have proper health department permits been secured? ( ) Yes ( )No Will there be alcohol sold served ? ( ) Yes ( )No Are servers trained in Responsible Serving of Alcohol (RSOA) ( ) Yes ( ) No A Sales Tax Permit must be obtained for the sale of any and all items. To obtain a Sales Tax Permit, please call (970) 384-6420 A Special Event Liquor Permit must be obtained to sell or serve alcohol. To obtain an application, contact the City Clerk@(970) 384-6403 The Liquor Permit Application must be submitted at least 60 days prior to event. A copy of all permits must be submitted before final event approval. Security guards will be required for events when alcohol is being served or 100 attending with a minimum of 2 guards per event. One additional security guard will be required per 50 over 100 attending. Security guards required ___ _ Security Company hired _______________ _ The City of Glenwood Springs will require insurance coverage naming The City of Glenwood Springs as additional insured in the amount of 1 Million Dollars per event. The City of Glenwood Springs may require a higher amount for some events. Please attach a copy of Insurance Coverage. 2 I have read and do understand the terms and conditions of this permit, and do hereby agree on behalf of the Sponsor of this event, that all participating in this event shall adhere to and abide by all applicable onlinances, state and local rules and regulations. Sponsor shall release the City from any liability and holding the City of Glenwood Springs harmless from any claims resulting fl'om leased premises during the tel'm of use. Event should not be scheduled or advertised witholltfinal approval. Sponsor Signature __________________ _ Date ____ _ Final Approval, ___________________ _ Date _____ _ Comments ____________________ _ CONDITIONAL! FINAL APPROVAL Conditional Approval _________________ _ Date ________________________________________ ____ ___ Site Plan Attached () Ves () No Insurance Certificate ( ) Ves () No Special Evcnt Pcrmit ( ) Ves () No Permit's ( ) Ves () No Traffic Control Contract ( ) Yes ( ) No Sales Tax Permit ( ) Yes ( ) No Street Obstruction Permit ( ) Y cs ( ) No Portable Toilet and Dumpsters ( ) Yes ( ) No Application Fcc $ __ Dnmngc Dcposit $ _____ Charges $ ___ -Total $ _ _ Comments, ________________________ _ Appl"Oved By: Jeff Hecksel, City Manager Attest: Robin U Ilsworth, City Clerk Tom Barnes, Parl<s & Recreation Director Charges: Cash _ $ Check _ # $ CC _ $ Date $-::-_-:::-_ Desk Calendar __ Park Calendar __ Rec Trac __ Payment Rcc'd _ Deposit Log_ Routing Completed _ Comments Attached _ _ 3 South Canyon Arc~~ry Range . ~~~:~t~a~i~~~les 2 ~:r~~~~~u~se ~~~ :, shotgun practice at this facility. 3: Absolutely no horseplay on the range. I to be drawn at the shooting line 4. Absolutely no skrdrawrng. Bows are on y and in the direction of targets. . when all archers have 5. Archers may proceed down range to retneve arrows completed shooting. . . 6. When pulling arrows from target. stand to one side and rnsure no one IS standing directly behind you. . 7 Archers Ulider fhe age of 16 should be accompanied by a responsible adult. 8: Archers may not use broad heads or cross bows at this facility. . 9. Alcoholic beverages and drugs may not be consumed pnor to or dUllng shooting on the archery range. @' ' . . 10. Treat this propert~ with respect. The.ft and .vandalism Will be prosecuted. 11. Check you'r equipment regularly. If in doubt, have it checked professionally before returning to use. 12. Be considerate of fellow shooters. No shooting across lanes. shooting other targets. distracting other archers at the shooting line or intentionally damaging other archers equipment. 13. Always practice good sportsmanship and use common sense. 14. 00 not remove or move targets. 15. The City of Glenwood Springs is not responsible for damage to or loss of perso~al eqUipment used at this faCility. 16. Munrcrpal Code Section 090.030 Public l ands Ordinances in effect Glenwood Springs Parks & Recreation Depart~ent 970'384'63h6/Weeken,:It',as, call: 97~6301 Have Fun ... Be Safe! ~ Glenn Hartmann From: Sent: To: Subject: Glenn, Michael Prehm Thursday, April 18, 2013 8:51 AM Glenn Hartmann City of Glenwood The City of Glenwood did get a Driveway permit for the range on South Canyon. Permit # GRB12-D-16. Everything is completed and good with R & B. Mike 1 IOct. ~. 2012 9:54AM Garfield County Road & Bridge No.4910 P. 2 Application for Driveway Permit Person Obtaimng Permit: City of Glenwood Application Date: 10/1/1011 Permit Number: GRB12-D-16 Termination Date: 11/2/2012 County Road Number: 134 District: Glenwood Inspector: Mike Prelim hereby requests permission and authority from the Board of County Commissioners to construct a driveway approach (es) on the right-of-way off of County Road, 134, .25 Miles +/-South of 1-70 South Canyon Exit, located on the East side ofl'oad for the purpose of obtaining access to propert}'. Applicant submits herewith for the consideration and approval of the Board of County Commissioners, a sketch of the proposed installation showing all the necessary specification detail including: 1. Frontage of lot along road. 2. Distance from centerline of road to property line. 3. Number of driveways requested 4. Width of proposed driveways and angle of approach. 5. Distance from driveway to road intersection, if any. 6. Size and shape of area separating driveways if more th!Ul one approach. 7. Setback distance ofbuilding(s) and other structure improvements. 8. No unloading of equipment On county l'oad, any damage caused to COUllty road will be repaired at subdivision expense. 9. Responsible for two years from the date of completion. General Provisions 1) The applicant represents all parties in interest, and affirms that the driveway approach (es) is to be constructed by him for the bona fide purpose of securing access to his property and not for the purpose of doing business 01' servicing vehicles on the wad right of way. 2) The applicant shall furnish all labor and materials, perform all work, and pay all costs in connection with the construction of the driveway(s). All work shall be completed within thirty (30) days of the permit date. 3) The type of construction shall be as designated and/or approved by the Board of County Commissioners or their representative and all materials used shall be of satisfactory quality and subject to inspection and approval of the Board of County Commissioners 01' their representative. 4) The traveling pUblio shall be protected during the installation with propel' warning signs and signals and the Board of County Commissioners and theif duly appointed agents and employee shall be held harmless against any action for personal injUiy or property damage sustained by any reason of the exel'cise of the Permit. 5) The Applicant shall assume responsibility for the removal or clearance of snow, ice, or sleet upon any pOition of the driveway approach (es) even though deposited on the ddveway(s) in the course ofthe County snow removal operations. 6) In the event it becomes necessary to remove any right-of-way fence, the posts on either side of tho entrance shall be surely braced before the fence is cut to prevent any slacking of the remaining fence and all posts IUld wire removed shall be turned over to the District Road Supervisor oftha Board of County Commissioners. Oct. 2. 2012 9:54AM Garfield County Road & Bridge No.4910 P. 3 7) No revisions or additions shall be made to the driveway(s) or its apPUltenances on tho right·of·waywithout written permission of the Board of County Commissioners. 8) Provisions and specifications outlined herein shall apply on all roads under the jurisdiction of the Board of County Commissioners of Garfield County, Colorado, and the Specifications, set forth on the attached hereof and incorporated herein as conditions hereof. 9) Flnallnspeetion of driveway will be required upon completion and must be approved by pel'son issuing permit or repr\l$entative of person issuing pel·mit. The inspedion and sign off mnst be done 1)1'101' to any CO Ii'om the Building and Planning Department being issued. ~pecial Conditions: 1. Driveway Wldth-30ft 2. Culvert requh'ed? False Size: N/A by N/A 3. Asphalt 01' concrete pad required? 'l'rue Size of pad: 30ft Wide x 10ftlong x 4in thick 4. Gravel portion required? False Length: N/A 5. Trees, brush lind/or fenc0110ed to be remove,1 for visibility? False 6. DIstance Bnd Direction:N/A '1. Certified Traffic Control Required? False 8. Work zone signs required? Trne In signing this application and upon receiving authorization and permission to install the driveway approach (es) described herein the Applicant signifies that he has read, understands and accepts the foregoing provisions and conditions and agrees to construct the driveway(s) in accordance with the accompanying specification plan reviewed and approved //' by the Board of County Commissioners. Signed:~ 1k.Yi;--~ /V, fl· /' . Addl'\l$s: /r7!/!~>ljpl' /(;4 {-'iff ,??t(!/'l'elephone Number: 'I '/r7 J/l '( t ]/j Permit granted 10/2/2012, subject to the provisions, specifications and conditions stipulated herein. For Board of CO\lnty Commissioners' of Garfield County, Colorado: Representative of Garfield County Road and Bridge Signature L VONS FENCING P.O. BOX 1183 CARBONDALE, CO 81623 970-379-0857/970-379-6930 970-984-2168 fax NAME /ADDRESS City of Glenwood Springs Tom Barnes . South Canyon Archery Range LYONS FENCING WILL NOT DISPOSE OF RAILROAD TIES DESCRIPTION Estimate . DATE ESTIMATE # 7/1912012 977 Job Name QTY COST Total 2 rail stacked corral pole fence with posts set on approx. is-foot centers and 150 7.25 1,087.50 poles will be nailed on. df. f(-V<tlrl~ ph PI ~/() -A MINIMUM 50% DEPOSIT IS REQUIRED Initial quote with one revision will be free of charge. Additional quotes for same project will be charged@$25.00 per quote. Total $1,087.50 If it is not listed .. it is not included in the price.