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HomeMy WebLinkAbout3.0 PC Meeting Minutes 1.12.05Planning Commission Meeting Minutes from January 1212005 PC Members Present Staff Present Phil Vaughan Fred Jarman, Planner Cheryl Chandler Don DeFord, County Atty. Colin Laird Bob Fullerton Christina Chapin came in around 6:55 p.m. Roll call was taken and the following members are absent tonight: David Stover, Michelle Foster, Mike Deer and Jock Jacober. Colin made a motion to approve the minutes from the December 8, 2004 Planning Commission Meeting and Bob seconded. Bob noted a question he had related to the review agency comments under the CDOW related to fencing entire use. Cathi will veriff and correct as needed. A11 others approved motion with correction noted. Phil stated that all members present tonight are regular voting members. The first item of discussion on the agenda is a public meeting request to review a proposed Transportation Facility for the RE-1 School District pursuant to CRS 30-28-110 and CRS 22-32-124. The Applicant is the Roaring Fork School District RE-l. Present for the Applicant are Robin Garvik who is the Selling Broker working with the School District and Larry Estrada, Director of Transportation for the Roaring Fork School District. Phil explained the process that would be followed for this item of discussion. First staff will present their comments, followed by questions or comments from the Planning Commission, the Applicant can present next, and then out to the public for comments or questions. Phil asked Don about noticing requirements for this item. Don commented that for the purpose of this meeting you don't. This is an unusual statutory proceeding that you are . following tonight. Whenever a school district is proposing a facility or intends to acquire property they are required to give notice of that proposal to the Planning Commission. That applies to not only site acquisition but to site development as well. Your job tonight is to decide whether you want the School Board to hold a public hearing on this issue or not. The public hearing is held by the School Board where the Planning Commission can attend and make comments. If the School Board holds that hearing then they are required to publish notice once. Fred presented the project information and staff comments. The Applicants are proposing a Transportation Facility on a 4-acre parcel that lies north of the intersection of Highway and CR 100. Currently, on the eastem portion of the property there is a single- family dwelling which was built in 1972. There are some structures on the western portion of property with some significant fencing there. This facility will allow for the relocation of transportation maintenance facilities currently located on one elementary and one middle school campus to this location. The Application states this proposed mid-valley transportation facility is one component of the District's Facility Master Plan which was developed in 2003. Fred referred to the llxll site plan included in the packet which gives you a good visual of what the proposal looks like. Will access the property off of CR 100. The bus fleet will reside here primarily. There are fourteen bus routes proposed to be dispatched from this facility twice a day. Once in the morning and once in the evening. The site will also serve as home for some of the maintenance vehicles and maintenance crews that go to the schools and work at the school facilities and the employees that work on the buses themselves, the mechanics. The hours of operation proposed are 5:30 a.m. to 6:00 p.m. M-F. It looks like there will be about ninety trips per day out and back which includes the bus fleet, maintenance crew, and employees coming to work to pick up the buses. The number of trips is fairly significant. There is a 6,000 gallon fuel tank proposed on the site. 3,000 gallons on unleaded fuel and 3,000 gallons of diesel. The School District also anticipates using this facility as a Commercial Drivers License training facility for new and existing drivers on an as needed basis. The facility lvill include a specified pad for washing buses and vehicles. A wash pan would be required. The property is zoned A/R/RD. The closest thing in this zone diskict for what's being proposed is a Mass Transit Facility which is more for the general public to use. This is more of a support facility. The Comprehensive Plan suggests this property be developed in a medium density residential manner which conflicts with the proposed commercialAight industrial project. The issues staff sees are: o Trips generated - 90 trips o Noise & fumes - 30 minute'window for warm-up Fred mentioned if this proposal went through the normal County review for a Special Use Permit they would have to address road entrance onto County Road. The buses, due to their size, will have an adverse affect on CR i00 where the driveway meets the County Road. No questions for staff at this time so we moved out the Applicant for their presentation. 2 Shannon Pelland, the District Finance Manager is also here tonight and she apologized for being late. They had their audit presentation tonight at their Board meeting so she needed to stay for that. Larry spoke about proposal. He mentioned Fred's concem about noxious fumes and routes. Some of the drivers are teachers and some car pool. They will try to limit the traffic as much as possible. Warm up for fifteen minutes only and that is a School Board policy. The window of idling is thirty minutes. More time is needed to warm the buses up in the winter then in the warmer months. Larry mentioned that the 6,000 gallon tank is lined in case of a leak or crack. They monitor the tank for any type of leak. They have a spill prevention containment plan. Also have an alarm system so they aren't overfilled. Robin handed Phil photos of the tank that would be placed at this site. There are also pictures of the site itself. Shannon said this proposal is part of the Master Plan for the School District. Maintenance Facility separated from school is critical. Carbondale and Basalt looked at areas that would be ideal and centrally located. This is right off of Highway 82. Robin asked Commission if they wanted to know what this property has been used for in the past. There have been a dozen different heavy equipment businesses as well as commercial/light industrial uses. It has an industrial character. Two tanks have been removed from the site. Basically it's an abandoned site. This proposal is not out of character. Could be a cleaner project than what's there now. Bob asked about the other three lots in this subdivision and what they were going to be used for. Aren't they residential? Fred said they are zonedresidential. Cheryl asked who owns T.O. Ranch Lane. Robin said she doesn't know. Cheryl mentioned that would make a huge difference to the landowners in that subdivision if they are required to maintain a road or widen it and whether they would be impacted by this. Cheryl thinks this proposal is laid out backwards. Cheryl thinks to be neighborhood friendty; this proposal is laid out backwards. The buses could be going out onto CR 100. She would hate to pay $200,000.00-300,000.00 for a lot and have a 6,000 gallon fuel tank placed next to my fence line. Then you wouldn't be impacting the roads for the other people in that subdivision. Robin asked is T.O. Ranch Road on southern boundary? Cheryl said yes. Don said this is not a permitted use in that zone district but the School District because of the statute he mentioned earlier they are subject to our zoning control. Phil said it appears that T.O. Ranch Lane is south of the property and you are proposing a brand new 30' road easement that will sit north of the existing T.O. Ranch Lane. The access is actually on this property and not on T.O. Ranch Lane. 3 Phil had one question. The application stated that the District Facility Master Plan was developed in 2003 by a couple of volunteer groups and community members from Basalt to Glenwood Springs. Was the public noticed (other than the volunteers), were the people in this area notified about this particular use adjacent land owners. Shannon replied they were not. The District decided when the Master Plan was done that they would like to have a mid-valley transportation facility and to remove the existing ones from the schools in Carbondale and Basalt. At that time they had not even located property. Phil asked if they had made any contact with adjoining property owners about the proposal after putting these drawings together. Sharuron said thet haven't yet and they know it is something they need to do. Don has a question to school district related to access on CR i00. Have you talked to the County Road & Bridge Department about this? Larry said he does have a conference with Bobby tomorrow on a different issue. Don suggested to Larry to speak to Marvin, Randy or Jeffrelated to this proposal and access. Cheryl asked applicants, do you have to change the use on the existing well permit? Shannon said she will check into that. Shannon said there are two wells on the property. Moved out to the public for comments and none were received. Closed that portion of hearing. Phil said the Commission needs to determine whether the School Board shail hold a public hearing per CRS 22-32-124. Colin made a motion to request School Board to hold a public hearing on this matter and that the district needs to talk to the adjoining landowners before this meeting. Cheryl seconded the motion. Bob asked if they don't have a public hearing then what the chain of events is. Don responded they can purchase the land and move forward with the development. Phii asked applicant, if this motion passes will that put you in a scheduling problem on either the purchase of the property or your contract as it stands? Shannon said she thought that after this hearing they could purchase the property and then have the public hearing. They are scheduled to close on this property on February 2'd andthey have extended that date one time at this point. Don says the statute doesn't literally set out the timing on it but he thinks it anticipates that the School Board would hold a public hearing before the acquisition and development of the site. Otherwise that hearing would be meaningless. It does say that the School Board holds this hearing promptly. There is no timing on the notice other than it has to occur before that hearing before the School District so that doesn't really present a difficulty. Phil said from what he understands, the reason for the hearing is one for comments from the citizens and the other is for comments from the Planning Commission. Shannon said she thought that this meeting took care of that. She understands Colin comments about 4 speaking to the adjoining property owners. Phil clarified that it is not the County's public hearing. It is the RE-l's pubiic hearing. Fred asked when the School Board meetings are. Shannon said that the School Board's regularly scheduled meetings are on the 2nd and 4th Wednesdays of every month' Shannon said they are attempting to contact the adjoining property owners. Mark had given her the name of the Lion's Ridge HOA President to contact. Bob asked if there is a public hearing and people rise wholly hell does it influence what occurs here or are that only at the public hearing for the sake of information. The response was that it's up to the School Board. Don said Commission made want to submit a written statement listing your concerns. A vote was taken on motion. Christina abstained from vote. A11 other members approved motion unanimously. Fred told Shannon to let him know when School Board will meet and he will get information together. Under other business. Concerning Conflict of Interest and Pipeline Work Session, Mark would like to be present for those discussions. There is a conflict with the previously scheduled date oiJanlnry 26th for the pipeline work session. Phil clarified which members terms were expiring on the Commission. Phil mentioned that we probably want some of the Planning Commission members to go to the School Board meeting. Don mentioned that anyone is welcome to attend. Christina asked how we will do a letter from the Planning Commission when not all members are present. Phil said we have comments from the four of us that are here this evening. Don suggests that Fred will draw up a statement for the Commission to review in draft form and will send out by email for you all to review. Don said Fred can summarize tonight's comments that were made from the members present. Phil asked to notiff other members who are not in attendance tonight that they are welcome to attend the School Board meeting. Christina said the letter should be from the four Commission members present tonight. Fred said he will put in the letter that there were four members present for this discussion and that any member can show up for hearing as a member of the Planning Commission. Fred said there are no planning items at this time scheduled for the February Planning Commission Meeting. Phil said he is not available on the 9th of February. February 16th or the 17th are possible dates for the work session. Phil suggests to poll members to see what date works best. 5 Phil asked about code rewrite time line. Fred said we are still waiting for a few chunks and hopefully we will have something for you all to review soon. No other business to discuss so meeting is adjoumed. 6 Frmt Independent \Jrenwooo Dpnngs rosr rnoepenoenr - varrey r\ews Gler,nvcxrrrl $fqings raBs r ur J # suNNY 2oo -elasifiedE I Place an Ad Rgg! Eslale B9plnegp Newi Community Opinion Columnists Le!!e!:: 19 I[e Eai!-ol ArE & E!tg!!alnment oq1 Tgw19 -Eilqqllgl-_ Calendar o-P!!ver!e: Class!f!eds Se!:yicg D!rectory Photo Galleries lpcqqEqglr9!s SERVICTS Arch!vg! Subscribe News Feeds FiftySeven50+ Newsletter Vail Daily rhe va!! rrall ve!te.v- lqqrnel cslcre4q e!!v9 Grand Junction Free Pr_gi: Print Friendly E emait ' &e*l Estate Cornpany Yil:url Tixrr.11 $00-545-637) wrr's,.ctrlt;radol SEAME THEVIEW s18$,$SS More From Valley News r.ii Youth farm to raise kids ii Curry brinos capitol to town iii Minerall.e-as@ u Council sends whitewater park west it Re-1 looks elsewhere for bus barn sil Despitesuspendingactiononthelandcontract,the- board has not promised it will be able to find & ii.r seat-bett use tags among Garfietd ter suitable alternative. Lion's Ridge residents strongly .* Encana ptans cutting edge project in criticized the district's plan for a bus barn in their "' ii.Eiiiiv vioration neighborhood and said they felt the district was trying to sneak it in. The district wasn't trying to sneak anything in and tries "to be as very open about our procet legally can be," Hakanson said. The district would like to find an area between Basalt and Carbondale for a single bus barn I bams in those two towns, but may find opponents everywhere, Hakanson said. "Hopefully they can find someplace that doesn't peeve anybody off," Schlein said. Phone problems Phones went down throughout the Roaring Fork School District Re-l for the second time in a half Wednesday night. pffiTrNDEpEr.rDE.rr l-----------*-1 re ValleJ l\e,rus Search: I Elcl&i Re-1 looks elsewhere for bus barn site Ryan Graff Febnuary &n Z**fs Opponents of Re- I 's planned bus barn continue to breathe a collective sigh of relief after the district suspended any action on a contract to buy land near the Lion's Ridge development. "I'm just glad a voice was heard more than anything else," said Marty Schlein, who lives near the proposed bus barn site on the north side of County Road 100 and Highway 82. "We 're cautiously delightcd," said another nearby resident, Kirstin Goth. "When they find another spot we'll be really delighted." Goth may get her wish. The district is "very actively" looking at alternative sites, said Re-1 school board chairwoman Susan Hakanson. http ://www.postindependent. com/ articlel 200 5 0204 N ALLEYNEWS I | 020 40007 2t412005 Fr