HomeMy WebLinkAboutHOA Approval^*,***Homeowners Association at Aspen Gleno fnc.
January 27th,2025
Dennis & Beth Gable
5061 Royal Creek Ln.
Plano, TX 75093
via email:
denlbeth@aol.cont
ken@ka-designworks. com
Re: Summary of Final Review Lot H16, 305 Saddleback Rd.
Dear Mr. & Mrs Gable
The Design Review Committee (DRC) completed final review of your submitted plan set for lot Hl6,
305 Saddleback Rd. at their regular meeting held December 1lth 2024. The Final plans for Hl6 have
been approved. The completion deadline for this project is June 27th2026.
Receipt of the $50,000 builder's completion deposit, $5,000 SAF and $5,500 CRAF is hereby
acknowledged. As stated in the preliminary approval letter, the DRC fee of $12,000 was paid at the
preliminary meeting. Please be aware that this basic fee covers preliminary application processing,
neighbor notification, preliminary review, final application processing, final review, the pre-
construction meeting, dry-in inspection, grading inspection, final inspection, project oversight, and
project closeout.
This basic fee does not cover time to review incomplete submittals, design elements not in compliance
with the Design Guidelines, change order requests, any violation of the Construction Rules and
Regulations, and re-inspections and/or meeting time due to non-compliance with the final DRC
approved plans set. Any DRC time spent outside the basic fee scope of work shall be charged at the
following rates:
DRC Meeting time - $495lh.
DRC Administrator - $95/hr.
DRC Architect - $180/h.
DRC Landscape Architect - S220lhr.
Prior to scheduling a pre-construction meeting with the DRC Administrator, please submit the
following:
1. Construction Milestone Schedule
2. Construction Management Plan
3. Contractors Certificate of Insurance
4. Owner's Representative Form(if applicable)
5. Copy of Garfield County Building Permit
6. Confimation from Roaring Fork Water and Sanitation that tap fees have been paid.
7. Improvement and Indemnification Form.
0080 Batd Eagte Way Carbondale, CO 81623 Tel: (970) 510-5501 1
Emqil : nick@smprop. com
NOTE: It is understood by the DRC that all pro.iects goingforward are aware of the inherent risl<s
associated with construction costs and material delays at this time. If you chose to move forward with
construction, the DRC will not grant a variance to the l9-month construction deadline due to
escalating project costs. Construction delays will only be considered if the applicant can prot)e that a
particular material(s) is unavailable. This would require applying to the DRC for a variance request.
The variance request shall include tlte following:o Filling out a Variance Requestform (www.aspenglenhoa.com)
o Providing a letter from the manufacturer stating that a particular material is not available and
when they anticipate availability.
t A statentent declat'ing that a substitute material(s) v,as considered.
o An updated construction schedule reflecting the adjusted completion date.
Variance requests shall be emailed to the DRC Administrator in advance of any project delays. The
variance request u,ill be placed on the next available DRC Agendafor review.
The DRC requires a building height verification survey to be completed prior to the rough framing
inspection (dry-in) inspection and performed by a Colorado professional land surveyor and shall
include a statement by the surveyor stating whether the building is or is not in compliance with
Garfield County building height rules. The owner or owner's representative shall submit a completed
height verification survey to the Aspen Glen DRC. The standard form that shall be used is attached.
An on-site pre-construction meeting is required before construction may commence. Also, a dry-in
and a grading inspection are required during the construction phase of the residence. Please contact
the DRC Administrator to arrange for these inspections per the Design Guidelines and for a final site
inspection by the DRC.A Letter of S Comnletion or Conditional Letter of Safisfactorv
Completion MUST be issued bv the DRC before applyine for a Certificate of Occupancv from
Garfield Countv. Details of these procedures are contained in the Design Review application packet.
Prior to closing the file and returning the builder's completion deposit, copies of the Certificate of
Occupancy and an Improvement Location Certificate must be provided to the DRC" The DRC may
elect to withhold a portion of the Builder's Completion Deposit to ensure that final landscaping is
completed, and growth is assured.
Finally, the HOA has adopted a schedule of Violations & Fines. A copy of the schedule is attached to
this letter and will be provided at the pre-construction meeting. Please familiarize yourself and your
contractor with this document, then sign, date, and email to the DRC Administrator. The Pre-
construction meeting will not be held until the signed document is received.
Please keep in mind that a copy of your approved plans will be kept on file for periodic review by the
Design Review Committee to assure compliance with your approved plans. Any anticipated changes
from your approved plans must be submified to, reviewed by, and receive approval from the Design
Review Committee prior to making any changes.
Sincerely,
Nick Cova
Aspen Glen DRC Administrator
0080 Bald Eagle t4tay Carbondale, CO 81623 Tel: (970) 510-5501
Email : nick@smprop. com
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